Bride and Groom Holding Hands, View of the Backs and Overlooking Beautiful Mountain Landscape. Includes Acacia and Grace Design Co Logo

 

Planning a wedding is no small thing! There's many things to plan for so we've complied a list to help you make sure you don't miss a thing.

 

Wedding Ceremony Checklist

  • Seating
  • Arbor
  • Décor
  • Flowers (décor and bouquets)
  • Microphone
  • Speakers
  • Rings and ring box
  • Power source
  • Device to play music or band
  • Order of service
  • Floor Plan
  • Umbrellas (for bridal party and guests)
  • Vows (printed copy and digital)
  • Certificates/Paperwork for Signing
  • Signing table
  • 2 chairs for signing table
  • Pens (including spares)
  • Signs to show carpark and ceremony location
  • Sunscreen
  • Water bottles
  • Confetti (or alternative)
  • Confetti cups
  • Source of shade nearby
  • Unplugged ceremony signage (if applicable)

 

Wedding Reception Checklist

  • Floorplan
  • Seating chart
  • Tables
  • Chair
  • Cutlery and Crockery (enough for each course and including wine glasses and cups)
  • Place name cars (and spares)
  • Table Décor (vases, flowers, candles etc)
  • Menus
  • Table numbers
  • Cake
  • Cake table
  • Gift table
  • Thank you gifts
  • Catering
  • Alcoholic drinks
  • Non-alcoholic drinks (including bottled water)
  • Cloth napkins
  • Sound system
  • Device to play music or band/DJ
  • Microphones
  • Sparklers
  • Tubs for bottle water
  • Ice for Bottled water
  • Area for catering preparation
  • Bottle openers

 

General/Logistics for your Wedding Day

  • Access to toilets
  • Rubbish bins (including extra bin bags)
  • Cool room/Fridges
  • Contact List for all key people and vendors
  • Runsheet/Timeline of the day (a printed copy for all vendors)
  • List of hired items
  • Tools and hand things like: scissors, string, paper, florist pins, florist tape, duct tape, cable ties, lighter, paper towel.
  • Tissues, hand towels and spare toilet paper
  • Handwash/soap
  • Hand sanitiser (thanks COVID)
  • Extension cords
  • Powerboards
  • First Aid Kit
  • Fairy/festoon lights
  • Pens and permanent marker
  • Spare batteries
  • Torches
  • Shot list of photographer (eg list of family combinations needed for photos)

 

Is there anything we've missed? Send us a message and we'll update the lists above. 

Acacia and Grace Design Co Photo Collage - Native Banksia Flowers, View of Port Willunga Beach in South Australia, Acacia and Grace Logo, Eucalyptus Invite Suite by Acacia and Grace, View of Brindabella Mountain Range from the Pinnacle Nature Reserve in Belconnen, Canberra ACT and Floral Bouquet on Wedding Arbor with White Tulle.