Vaccine Etiquette: How To Ask Wedding Guests About Their COVID Vaccination Status

Wedding Covid Vaccine Etiquette Invitations Australia Blog

 

We’re in our early days of hearing our Government’s plans to move out of COVID lockdown and we’re already seeing that proof of vaccination may be required by your wedding guests. We fully expect these requirements may be the way forward in the wedding industry.

For regions that do not currently require guests to be vaccinated, it may be a requirement of your wedding venue or perhaps your personal preference!

But how can you ask your guests for their vaccination status??

We’ve done a bit of homework for you and provided some examples of appropriate messaging below. We hope this helps prevent any awkwardness with guests and can help you ensure your big day is as safe as it can be.

Here’s to big celebrations of love and weddings being back for good!

 

 

Example One

Dear family and friends,

We are so excited to announce that our wedding can go ahead on our planned date. 

In order to meet Government Health Orders, it is now a requirement that all of our wedding guests must be fully vaccinated against COVID-19. We completely understand if you will need to change your RSVP in light of this news and we ask that you let us know by (revised RSVP date) if you can no longer attend.

Thank you for all your kindness and support while we navigated the challenges of planning a wedding during a pandemic.

We have never been more excited to celebrate with you!

With love,
(names) 

 

Example Two

Dear family and friends,

For the health and safety of those we love most, we kindly ask that all of our wedding guests are fully vaccinated against COVID-19.  

We understand that vaccination is a personal decision and that this news may require some people to change their RSVP. If you need to change your RSVP, we ask that you let us know by (RSVP date).

Thank you for your love and understanding. We can’t wait to celebrate with you! 

With love,
(names)

 

Example Three

Dear family and friends,

We are so excited to announce that our wedding can go ahead on (wedding date) - so it’s time to PARTY!

We know that love is infectious... but unfortunately so is COVID. We politely request that all of our wedding guests be fully vaccinated against COVID-19. If this request means that you have to change your RSVP, there’s no hard feelings! We respect your decision and look forward to celebrating with you in another special way in the near future.

Thank you for supporting our decision as we’ve tackled the wild times of planning a wedding during a global pandemic.

We’ve had to wait extra-long for our big day – so we will celebrate accordingly!

With love and excitement,
(name)

 

BROWSE INVITES

The Ultimate List of Wedding Venues in Canberra ACT

Canberra brides look no further! We've compiled a full list of every wedding venue in the ACT and many beautiful locations just over the border.

This list of Canberra wedding venues includes the best options for beautiful country outdoor weddings, whimsical garden weddings, modern gallery weddings, classic hotel weddings and venues for a wedding day as unique and quirky as you!

We hope this list helps you on your wedding planning adventure.

 

Elm Grove

Elm Grove is quietly nestled behind the northern suburbs of Canberra. The heritage listed property provides a private, elegant vintage style setting for your dream wedding day.

230 Roden Cutler Dr
Jacka ACT 2914
www.elmgrovecanberra.com.au

Gold Creek Station

Gold Creek Station is a relaxed, secluded and beautiful 400ha farm near Hall Village, only 20 minutes from the centre of Canberra.  It’s authentic, rustic feel is perfect for a relaxed, Australian country style wedding.

230 Roden Cutler Dr
Jacka ACT 2914
www.goldcreekstation.com.au

Wallaroo Wines

Wallaroo Estate is a country wedding venue, vineyard and retreat in the Hills of Hall wineries area outside Canberra. Set amongst 300 acres of its own farmland and vineyard, this family owned property is an idyllic rural retreat and wedding venue.

196 Brooklands Rd,
Wallaroo NSW 2618
www.wallaroowines.com.au

Brindabella Hills Winery

Brindabella Hills vineyard and winery are situated 25km north of Canberra on a ridge above the Murrumbidgee, with the beautiful mountain ranges to the west.

156 Woodgrove Cl
Wallaroo NSW 2618

www.brindabellahills.com.au

Contentious Character

Contentious Character, one Canberra’s vineyards, is cool-climate winery, set in the hills of Wamboin, just 20 minutes from the airport. A beautiful wedding location with a ceremony overlooking the vines.

810 Norton Rd
Wamboin NSW 2620

www.contentiouscharacter.com.au

The Manor Gold Creek

Located at Gold Creek Village in Canberra's north and surrounded by cafes, restaurants and shopping. The Manor can host weddings, private dinners, parties and corporate functions. You will enjoy privacy and exclusivity for any event whether on the large exterior deck or inside the strikingly renovated interior.

18 O'Hanlon Pl
Nicholls ACT 2913

www.sweetpeacatering.com.au/the-manor

Redbrow Gardens

Redbrow Garden is nestled between the northern outskirts of Australia's National Capital, Canberra and the Murrumbateman cool climate wine region, all surrounded by an inspiring lakeside garden.

1143 Nanima Road
Murrumbateman NSW 2582
www.adedra.com

Lake George Winery

A scenic 30 minute drive from both Canberra and Goulburn, Lake George Winery features including an open fireplace, polished rustic floor boards and a large verandah that allows for beautiful views of the estate to be enjoyed while celebrating with your guests.

Federal Highway
Lake George NSW 2581
www.lakegeorgewinery.com.au

Lennox Gardens

Lennox Gardens are already a popular Canberra garden wedding location   with the wide open spaces, mature trees and lakeside views. It is a public park rather than a private venue but is still very popular for Canberra weddings due to its beauty and central location. 

Flynn Drive
Yarralumla ACT 2600

The National Arboretum

Sweeping views, forest spaces, award-winning architecture - there is no venue more stunning for your wedding than the National Arboretum Canberra. Packages available by Ginger Catering.

Forest Dr
Molonglo Valley ACT 2611

gingercatering.com.au/weddings

Australian National Botanic Gardens

Be surrounded by natural beauty on your special day. With the world’s most diverse collection of Australian plants, the Gardens offer a spectacular backdrop for your wedding. Choose from eight stunning locations including a misty rainforest, a sunlit rock garden, a dramatic red desert and picturesque lawns. No matter what style is, there is a private outdoor setting to suit your big day.

Clunies Ross Street
Acton ACT 2601
parksaustralia.gov.au/botanic-gardens/venues/weddings/

Ginninderry Homestead

Situated on a 70-acre estate with beautifully manicured gardens, available for exclusive hire year-round. The 'Grand’ Reception centre boasts high ceilings, chandeliers, fireplace, and spectacular views. With acres of park-like gardens, Ginninderry offers secluded courtyards and trickling fountains.

Ginninderry Park
468 Parkwood Road
Wallaroo NSW 2618

ginninderry.com.au

The Abbey Gold Creek

Located at Canberra's Federation Square - in beautiful Gold Creek Village, The Abbey is a classic wedding venue with plenty of historic charm and statement presence.

O'Hanlon Pl
Nicholls ACT 2913

www.theabbey.com.au

The Chapel at Gold Creek

A stunning, purpose built, non-denominational chapel, nestled amongst beautiful mature gardens which makes for incredible wedding photos. An accessible venue with everything you need for your ceremony taken care of. 

17 O'Hanlon Pl
Nicholls ACT 2913

www.goldcreekchapel.com.au

Lanyon Homestead

With heritage listed buildings, stunning gardens and river views, Lanyon Homestead offers a unique location for your special day. Nestled in the Lanyon Valley in Canberra’s south, Lanyon Homestead is situated along the Murrumbidgee River. The Historic Precinct dates from the 1830s and offers tranquil surrounds for any style of wedding, from an authentic country wedding to a contemporary garden ceremony.

Tharwa Drive
Tharwa ACT 2620
www.historicplaces.com.au/lanyon-homestead/weddings-at-lanyon

Tuggeranong Homestead

Tuggeranong Homestead is a heritage-listed rural property in the heart of southern Canberra – an ideal venue for weddings, conferences and events. Tuggeranong Homestead’s convenient location and bush setting offers a tranquil and private alternative venue, ideal for your successful event or occasion. Featuring a full commercial kitchen and many Homestead rooms, outbuildings and outdoor spaces, Tuggeranong Homestead caters for groups large and small.

51 Johnson Drive
Richardson ACT 2905

tuggeranonghomestead.com.au

Rose Cottage

Rose Cottage is a historic homestead which now caters for events and functions large and small. Rose Cottage has a range of hireable areas including The Glasshouse, The Shed, The Marquee, the Main Deck and a number of outdoor areas around the yard that are great venues for weddings.

1 Isabella Drive
Gilmore ACT 2905

rosecottagecanberra.com/functions

The Boat House

The Boat House by the Lake offers a unique opportunity for you and your guests to experience a truly first class reception on Canberra’s premier location, Lake Burley Griffin. The Boat House kitchen and service team that run our multi award winning fine dining restaurant will also look after your event.

Grevillea Park
Menindee Dr
Barton ACT 2600

theboathouse.restaurant/weddings/

Pialligo Estate

Elegant, unique, magnificent. The most important day of your life deserves the most spectacular setting in Canberra. It’s your day and you’re in charge, and we’re here to help – use our highly experienced team to create a one-of-a-kind event your guests will talk about forever.

18 Kallaroo Rd
Pialligo ACT 2609
www.thepialligoestate.com.au/events/weddings

The Marion

A luxurious lakeside venue coming to Regatta Point 1 December 2021.

Regatta Point
Barrine Drive
Commonwealth Park
Parkes ACT 2600
themarion.com.au

Water's Edge Restaurant

Water’s Edge offers the ideal location for memorable functions. Perfectly situated on the Lake Burley Griffins in Parkes, your guests will enjoy excellent water views, sophisticated ambience with a beautifully crafted food and wine experience.

40 Parkes Place,
Parkes ACT 2600
watersedgecanberra.com.au/functions/

National Gallery of Australia

The National Gallery of Australia is an incredibly special and unique location for your wedding. As the home to Australia’s national collection of art, the NGA offers world-class function spaces set in a culturally rich, exciting, and diverse location. Situated on the shores of picturesque Lake Burley Griffin, the NGA features an abundance of potential spaces.

Parkes Place
Parkes ACT 2600
nga.gov.au/functions/weddings

National Museum of Australia

With its stunning architecture and location, the National Museum of Australia is an ideal venue for weddings. NMA has a number of spaces available for hire and has catering packages by Broadbean Catering.

Lawson Crescent
Acton Peninsula
Canberra ACT 2601
www.nma.gov.au/visit-us/venue-hire

National Portrait Gallery

The National Portrait Gallery is a dramatic and culturally rich venue for your wedding. Our elegant building has the greatest respect for the local environment, natural light and human proportions. The Gallery features flexible event spaces which can cater to any style of event.

Lawson Crescent
Acton Peninsula
Canberra ACT 2601
www.portrait.gov.au/content/venue-hire/

Old Parliament House

Iconic Old Parliament House has long been the Canberra venue for spectacular celebrations, from royal banquets to fairy tale weddings. This renowned heritage building makes for a perfect ceremony as well as reception venue, no matter how big or small. Old Parliament House is centrally located and has close proximity to amazing photo locations and hotels.

18 King George Terrace
Parkes ACT 2600
functionsatoph.com.au/weddings/

QT Canberra

A range of stunning boutique spaces for weddings adorned by unique design. Where elegance is mixed with creative enchantment, dreams of whimsical white come true and new traditions are established. There are 8 different venues within the QT Hotel that are suitable for weddings with 20-1000 guests!

1 London Cct
Canberra ACT 2601
www.qthotels.com/canberra/venues-events/weddings/

Pavillion on Northbourne 

The Pavillion on Northbourne is a centrally located Canberra hotel with a beautiful garden atrium overflowing with greenery and fairy lights. The Pavillion has a selection of wedding packages with catering that range between $79-$158 per guest to make it affordable and flexible wedding venue option.

242 Northbourne Avenue
Dickson, ACT, 2602
www.pavilioncanberra.com.au/weddings-at-pavilion

Hyatt Hotel

Hyatt Hotel Canberra’s exclusive experience combines superb food, refined service, attention to even the smallest details and a strong emphasis on customer care. The Canberra Room or the private garden can cater for 100 of your closet friends and family and the classically designed Federation Ballroom, with extravagantly designed ceilings accommodates 350 guests for a sit down dinner.

120 Commonwealth Avenue
Canberra ACT 2600
Website

Hotel Realm

Celebrate your special day in style at the award-winning Hotel Realm, Burbury Hotel or Brassey Gardens. Meet their dedicated Wedding Executive and the team who will work with you every step of the way to ensure your wedding day is as perfect as you imagined.

18 National Circuit
Barton ACT 2600
Website

Hotel Kurrajong Canberra

Hotel Kurrajong Canberra is the perfect location for weddings and gala dinners. We have the facilities to host intimate events, sit-down dinners for 150 guests, or a cocktail party for up to 350 guests. Have your reception under festoon lights in our beautiful garden or invite your guests to share in your special day with a sit-down dinner in the Kurrajong Room.

8 National Circuit
Barton ACT 2600
Website

Rydges Canberra

Rydges Canberra has a reputation for excellent service and amazing food. Whether it is an intimate wedding for 20 guests or something more lavish, our venue options can cater for up to 150 guests.

17 Canberra Avenue
Forrest ACT 2603
Website

National Press Club

Whether you’re planning a grand formal sit-down reception or chic cocktail occasion to celebrate your nuptials, make your special day a uniquely ‘Canberra’ affair, by celebrating where Australian news and history are made.  The prestigious and historic backdrop the National Press Club offers the perfect location for wedding receptions of all shapes and sizes. 

16 National Circuit
Barton ACT 2600
Website

Hellenic Club of Canberra

Whether you prefer a grand ballroom style reception, or an intimate inner-city location, the Hellenic Club has the venue, catering and service to make your wedding day the unforgettable day it should be. Plus, they've got the suppliers to ensure your big day looks and feels exactly how you want it to.

Matilda Street
Phillip ACT 2606
Website

Mecure Canberra

With private courtyard gardens are the perfect location for a romantic ceremony and when it comes to the reception choose from a garden party, terrace cocktail reception or dance the night away in one of our function rooms that can cater for up to 180 guests. The Mecure also provides a dedicated wedding coordinator.

Corner of Ainslie & Limestone Avenue
Braddon ACT 2612
Website

Brassey Hotel

Celebrate your special day at the charming 1920's Brassey Hotel Canberra. Located in Canberra’s beautiful Parliamentary Zone, Brassey Hotel is in the heart of the city but provides a private and intimate wedding venue. The stunning wedding gardens are now complete and can host a garden wedding of up to 100 guests.

Crn Belmore Gardens & Young Street
Barton ACT 2600
Website

National Library of Australia (Bookplate)

Celebrate your nuptials at Bookplate, the beautiful restaurant within the National Library. With incredibly stunning stained glass windows and a terrace that overflows Lake Burley Griffin, a wedding at Bookplate will an occasion to remember!

Parkes Place West
Canberra ACT 2600
Website

HQ thirtyfour

Unique and versatile, HQ offers a refined industrial setting for any event in its distinctive and comfortable spaces. With a proudly vintage entrance and delicately renovated timber warehouse, HQ is a blank canvas venue ready to be transformed for your celebration. 

1/34 Geelong Street
Fyshwick ACT
Website

When To Send Wedding Invitations

Acacia and Grace Design Co Brand and Eucalyptus Wedding Invitation and Save The Date

 

When is the best time to send wedding invitations? When planning a wedding, it's important to carefully consider your timeline so you can give your guests all they need to know to make sure they can party with you and your brand new spouse on your wedding day!

Since most people haven't got married before, how are you supposed to know when to send save the dates, invitations and thank you cards?

Being in the wedding invitation biz, we've been able to map out the best timeline for sending your save the dates, invitations, thank you cards and more.

Happy sending! x

 

Save the Dates

If you're sending save the dates, it's common to send them out 6-12 months before your wedding. If you're having a longer engagement, closer to 12 months works well. If you're inviting friends and family who live overseas or interstate, you may want to give them as much notice as possible so they can plan any annual leave, flights and accomodation. To make things simpler, you may want to consider sending a digital save the date!

All Acacia + Grace save the dates can be sent digitally - just be sure to export your design as a jpeg file. If you would like dimensions altered to better suit mobile phones, send me a message.

Wedding Invitations

Wedding invitations should be sent out 2-3 months before you wedding. Any later will mean some people may have made other commitments on that day and you may struggle to get RSVPs back in time so you can confirm numbers for your venue and catering vendors.

What if I haven't sent Save the Dates?

If you haven't sent a save the date before your wedding invitations, you may want to consider sending your invitations up to 4 months before your wedding to make sure your guests have plenty of warning and enough time to plan.

What if I'm planning a destination wedding? 

If you've got the guts to plan an international destination wedding in a pandemic - I'm so impressed! But when the world is pack to *normal* and destination weddings are back in the realm of certainty, you may want to plan to send your save the dates at least 12 months in advance and your invitations 4 months before your wedding.

Thank You Cards

Aim to send a thank you card to your guests within 2 months of the wedding. Be specific in your message about how much you appreciated them celebrating with you, their help on or before the day and any gift you received.

 

BROWSE SAVE THE DATES
BROWSE INVITATIONS
REQUEST THANK YOU CARD

 

Acacia and Grace Design Co Logo, the Pinnacle Nature Reserve Belconnen, Canberra ACT, Gold Coast Queensland, Molongo Gorge, Qyeanbeyan NSW, Port Willunga Beach, Alindga SA, Namadgi National Park ACT.

Everything You Need for a DIY Wedding

Bride and Groom Holding Hands, View of the Backs and Overlooking Beautiful Mountain Landscape. Includes Acacia and Grace Design Co Logo

 

Planning a wedding is no small thing! There's many things to plan for so we've complied a list to help you make sure you don't miss a thing.

 

Wedding Ceremony Checklist

  • Seating
  • Arbor
  • Décor
  • Flowers (décor and bouquets)
  • Microphone
  • Speakers
  • Rings and ring box
  • Power source
  • Device to play music or band
  • Order of service
  • Floor Plan
  • Umbrellas (for bridal party and guests)
  • Vows (printed copy and digital)
  • Certificates/Paperwork for Signing
  • Signing table
  • 2 chairs for signing table
  • Pens (including spares)
  • Signs to show carpark and ceremony location
  • Sunscreen
  • Water bottles
  • Confetti (or alternative)
  • Confetti cups
  • Source of shade nearby
  • Unplugged ceremony signage (if applicable)

 

Wedding Reception Checklist

  • Floorplan
  • Seating chart
  • Tables
  • Chair
  • Cutlery and Crockery (enough for each course and including wine glasses and cups)
  • Place name cars (and spares)
  • Table Décor (vases, flowers, candles etc)
  • Menus
  • Table numbers
  • Cake
  • Cake table
  • Gift table
  • Thank you gifts
  • Catering
  • Alcoholic drinks
  • Non-alcoholic drinks (including bottled water)
  • Cloth napkins
  • Sound system
  • Device to play music or band/DJ
  • Microphones
  • Sparklers
  • Tubs for bottle water
  • Ice for Bottled water
  • Area for catering preparation
  • Bottle openers

 

General/Logistics for your Wedding Day

  • Access to toilets
  • Rubbish bins (including extra bin bags)
  • Cool room/Fridges
  • Contact List for all key people and vendors
  • Runsheet/Timeline of the day (a printed copy for all vendors)
  • List of hired items
  • Tools and hand things like: scissors, string, paper, florist pins, florist tape, duct tape, cable ties, lighter, paper towel.
  • Tissues, hand towels and spare toilet paper
  • Handwash/soap
  • Hand sanitiser (thanks COVID)
  • Extension cords
  • Powerboards
  • First Aid Kit
  • Fairy/festoon lights
  • Pens and permanent marker
  • Spare batteries
  • Torches
  • Shot list of photographer (eg list of family combinations needed for photos)

 

Is there anything we've missed? Send us a message and we'll update the lists above. 

Acacia and Grace Design Co Photo Collage - Native Banksia Flowers, View of Port Willunga Beach in South Australia, Acacia and Grace Logo, Eucalyptus Invite Suite by Acacia and Grace, View of Brindabella Mountain Range from the Pinnacle Nature Reserve in Belconnen, Canberra ACT and Floral Bouquet on Wedding Arbor with White Tulle.